{"id":23892,"date":"2023-07-28T13:42:11","date_gmt":"2023-07-28T17:42:11","guid":{"rendered":"https:\/\/ltsadev.sheridanc.on.ca\/apps\/wordpress\/learning-and-technology-portal\/?p=23892"},"modified":"2023-08-30T18:09:55","modified_gmt":"2023-08-30T18:09:55","slug":"managing-users-in-the-virtual-community","status":"publish","type":"post","link":"https:\/\/ltsa.sheridancollege.ca\/digital-learning-support-hub\/managing-users-in-the-virtual-community\/","title":{"rendered":"Managing Users in the Virtual Community"},"content":{"rendered":"<h1>Managing Users in the Virtual Community<\/h1>\n<p>When requesting a VC, you will be enrolled as the <span style=\"text-decoration: underline\">Owner<\/span> of the community.\u00a0 This role provides the same access as an <span style=\"text-decoration: underline\">Instructor<\/span> of a course offering with the following additional permissions:<\/p>\n<ul>\n<li>Ability to add owner(s) (i.e. designate alternate owners).<\/li>\n<li>Ability to add community members in a <span style=\"text-decoration: underline\">Secondary Instructor<\/span> or <span style=\"text-decoration: underline\">Student<\/span> role.\u00a0 These roles within SLATE have the same permissions as a regular academic course offering.<\/li>\n<li>Ability to add a demo student via SLATE Self-Service.<\/li>\n<li>Ability to add and remove members individually.<\/li>\n<li>Ability to add members through a bulk file import.<\/li>\n<\/ul>\n<h5 style=\"text-align: center\">\u00a0Note: Only Owners can enrol users in a virtual community.<\/h5>\n<h3><b>Individual Enrolments<\/b><\/h3>\n<ul>\n<li>See\u00a0<strong><a href=\"https:\/\/ltsa.sheridancollege.ca\/digital-learning-support-hub\/adding-and-removing-participants\/\">Adding Participants through the Classlist Tool.<\/a>\u00a0<\/strong><\/li>\n<\/ul>\n<h3><b>Automatic Bulk Enrolments<\/b><\/h3>\n<ul>\n<li>See <a href=\"https:\/\/ltsa.sheridancollege.ca\/digital-learning-support-hub\/automatic-bulk-enrollments\/\"><strong>Automatic Bulk Enrolments<\/strong><\/a><\/li>\n<\/ul>\n<h3><\/h3>\n<h3><b>Manual Bulk Enrolments<\/b><\/h3>\n<h4>Step One: Create an Enrolment File using Excel.<\/h4>\n<ul>\n<li>Create a New File in Excel. \u00a0<a href=\"http:\/\/office.microsoft.com\/en-us\/excel-help\/quick-start-create-a-workbook-HA010372780.aspx\" target=\"_blank\" rel=\"noopener\">For instructions click here<\/a>.<\/li>\n<li>Modify the file to include the following information for all users to be enrolled:<\/li>\n<\/ul>\n<div>\n<table class=\"aligncenter\" border=\"1\">\n<tbody>\n<tr>\n<td><b>Field<\/b><\/td>\n<td><b>Value Description<\/b><\/td>\n<td><b>Examples<\/b><\/td>\n<\/tr>\n<tr>\n<td>Org Defined ID<\/td>\n<td>Set to the SID of the user and include _S for students or _I for Instructors.<\/td>\n<td>123456789_I or 000000000_S<\/td>\n<\/tr>\n<tr>\n<td>First Name<\/td>\n<td>The first name of the user as defined by PeopleSoft.<\/td>\n<td>John<\/td>\n<\/tr>\n<tr>\n<td>Last Name<\/td>\n<td>The last name of the user as defined in PeopleSoft<\/td>\n<td>Smith<\/td>\n<\/tr>\n<tr>\n<td>Role<\/td>\n<td>Set to the role you wish the member to have in the community.<\/td>\n<td>Owner, Secondary Instructor, Student<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n<p><span style=\"line-height: 1.5em\">\u00a0<\/span><\/p>\n<p>NOTE: Column headers are not required.\u00a0 A sample file in Excel would appear as:<\/p>\n<p><a href=\"https:\/\/ltsa.sheridancollege.ca\/learning-technology-portal\/wp-content\/uploads\/sites\/9\/2014\/02\/Sample-Excel-.jpg\"><img loading=\"lazy\" class=\"aligncenter size-full wp-image-4598\" src=\"https:\/\/ltsa.sheridancollege.ca\/learning-technology-portal\/wp-content\/uploads\/sites\/9\/2014\/02\/Sample-Excel-.jpg\" alt=\"Sample Excel\" width=\"524\" height=\"320\" \/><\/a><\/p>\n<ul>\n<li>Save the file in Comma Separated Value (CSV) format. <a href=\"http:\/\/www.ehow.com\/how_8420754_save-format-microsoft-office-2007.html\" target=\"_blank\" rel=\"noopener\">For instructions click here.<\/a>\n<ul>\n<li>On Mac save the file as Comma Separated Values (.csv).<\/li>\n<li>On PC save the file as CSV (Comma Delimitated).<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<h4>Step Two: Enroll Participants through the Classlist Tool.<\/h4>\n<ul>\n<li><a href=\"https:\/\/ltsa.sheridancollege.ca\/learning-technology-portal\/wp-content\/uploads\/sites\/9\/2014\/02\/Classlist-Add-Part.png\"><img loading=\"lazy\" class=\"alignright wp-image-16524 size-full\" src=\"https:\/\/ltsa.sheridancollege.ca\/learning-technology-portal\/wp-content\/uploads\/sites\/9\/2014\/02\/Classlist-Add-Part.png\" width=\"472\" height=\"321\" \/><\/a>Within SLATE, go to the Virtual Community participants will be enrolled into.<\/li>\n<li>Select <strong>Classlist<\/strong>\u00a0on the course navbar.<\/li>\n<li>From the <strong>Add Participants<\/strong> drop-down select\u00a0<strong>Import users from a file on your computer<\/strong>.<\/li>\n<li>Select the <strong>Browse (Open File)\u00a0<\/strong> button.<\/li>\n<li>Locate the file on your local computer and click\u00a0<strong>Open.\u00a0<\/strong><\/li>\n<li>If you would like to send an email to users select the checkbox to Send email to existing users under Import Options.<\/li>\n<li>Click <strong>Import.<\/strong><\/li>\n<li>If any errors are reported, fix the file and reload.<\/li>\n<\/ul>\n<h3><b>Removing Participants\u00a0<\/b><\/h3>\n<ul>\n<li>See <a href=\"https:\/\/ltsa.sheridancollege.ca\/digital-learning-support-hub\/adding-and-removing-participants\/\">Adding and Removing Participants<\/a> through the Classlist tool.<\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>Managing Users in the Virtual Community When requesting a VC, you will be enrolled as the Owner of the community.\u00a0 This role provides the same access as an Instructor of [&hellip;]<\/p>\n","protected":false},"author":5,"featured_media":23894,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"inline_featured_image":false,"iawp_total_views":316},"categories":[11],"tags":[149,166],"acf":[],"_links":{"self":[{"href":"https:\/\/ltsa.sheridancollege.ca\/digital-learning-support-hub\/wp-json\/wp\/v2\/posts\/23892"}],"collection":[{"href":"https:\/\/ltsa.sheridancollege.ca\/digital-learning-support-hub\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/ltsa.sheridancollege.ca\/digital-learning-support-hub\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/ltsa.sheridancollege.ca\/digital-learning-support-hub\/wp-json\/wp\/v2\/users\/5"}],"replies":[{"embeddable":true,"href":"https:\/\/ltsa.sheridancollege.ca\/digital-learning-support-hub\/wp-json\/wp\/v2\/comments?post=23892"}],"version-history":[{"count":2,"href":"https:\/\/ltsa.sheridancollege.ca\/digital-learning-support-hub\/wp-json\/wp\/v2\/posts\/23892\/revisions"}],"predecessor-version":[{"id":25130,"href":"https:\/\/ltsa.sheridancollege.ca\/digital-learning-support-hub\/wp-json\/wp\/v2\/posts\/23892\/revisions\/25130"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/ltsa.sheridancollege.ca\/digital-learning-support-hub\/wp-json\/wp\/v2\/media\/23894"}],"wp:attachment":[{"href":"https:\/\/ltsa.sheridancollege.ca\/digital-learning-support-hub\/wp-json\/wp\/v2\/media?parent=23892"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/ltsa.sheridancollege.ca\/digital-learning-support-hub\/wp-json\/wp\/v2\/categories?post=23892"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/ltsa.sheridancollege.ca\/digital-learning-support-hub\/wp-json\/wp\/v2\/tags?post=23892"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}